The meeting was called to order at 7:12pm by the DACS President, Jim Scheef.
In attendance were Board members Richard Corzo, Bert Goff, David Green, and Jim Scheef (President). Dick Gingras and Andy Woodruff were not present. Also present was Mike Kaltschnee. The minutes were taken by Richard Teasdale.
(Names in italics denote responsibilities for actions.)
- The Minutes of the 4/4/2018 Board Meeting were accepted.
Reports
- Treasurer’s Report:
- Bert reported that April was a very quiet month, financially: no income and approximately $75 of expenses. Two expenses are coming up in May: the quarterly security system fee ($75), and the annual cost of the wildcard SSL certificate ($150), which is mainly needed to protect CiviCRM. The Board discussed at some length the need for these services, in conjunction with the transition, and approved payment for both. Bert will work on the dues rebates (estimated at about $1,000) and intends to complete the majority of them within the next two weeks. The remaining balance of general funds is expected to be about $600. Prorated refunds of the donations to the Resource Center (RC) renovation fund will be made after payment of Andy’s expenses for transport of donated furniture to the RC.
- The Amazon Smile account will be closed.
- There was no Membership Report.
- 42 people attended the 5/1 general meeting.
- It was agreed to target June for shutdown of CiviCRM. A working meeting will be scheduled.
- Press Coverage Report:
- David reported that no press release for the May general meeting was sent.
- The usefulness of sending press releases was discussed. It was felt that self-serve “bulletin board” – type releases may be the only ones that still get published. The Board agreed with Mike’s suggestion that for June, an evaluation of the print recipients of the release be done. Mike suggested that Brian Jackson’s Twitter handle be included in the release, to facilitate online tracking of actual publications.
- After the shutdown of CiviCRM, an alternate method of sending out e-mails will be needed.
- Mike recommended that the Board and the Hackerspace issue a joint press release about the transition. Mike and Jim will work together on this. A group photo of the Board will be included.
- Jim reported that, according to an e-mail from Dick, he had input his list of additional press release contacts into CiviCRM. Richard asked for confirmation of this report and more details.
- Webmaster’s Report:
- Richard reported that the Google Voice phone number has been removed from the website. Mike recommended that the past 6 months of calls be reviewed for any calls of importance before ownership of the number is transferred.
- Richard will confirm with Andy his willingness to replace Annette for ongoing support of the DACS website.
Old Business
- Formal Steps to dissolve DACS:
- Jim recommended that the formal end date of the DACS corporation be set at 9/30/2018, to allow sufficient time for all termination tasks to be completed. A motion to that effect was proposed and seconded, and a vote was taken. The motion was approved unanimously.
- Mike will review the tasks listed in Jim’s 4/6/2018 e-mail with the Hackerspace’s lawyer.
- Programs:
- June: Brian Jackson will speak on the subject of Net Neutrality.
- Preview: Richard.
- Review: Jim.
- Snacks: Bert will approach a former Board member
- Beverages: Dave.
- July & ongoing: Responsibility for choosing topics and finding speakers will transition to Mike. He will also be responsible for Preview and Review articles.
- June: Brian Jackson will speak on the subject of Net Neutrality.
- Cleanup of the Resource Center (RC):
- The contents of the closet were reviewed.
- Most / all of the furniture will go to the Hackerspace.
New Business
- Organization as a Meetup group – who will lead?
- Mike will consolidate all the Meetup groups (DACS and the Hackerspace groups) under one Meetup “pro” account.
- Jim will make Mike an administrator of the Twitter account and provide him with the password.
- Newsletter
- The content of the DACS newsletter was discussed and it was agreed that most of it will soon be obsolete. The final newsletter edition will be June 2018.
The meeting was adjourned at 9:14 pm.